Re: Opentext Archive Server with SAP ECC6

Hi Akshay,

My client is looking for Implementation of SAP VIM 7.0. I am new to this area and need your expertise for my solution design. Kindly find details of scenario as follows:

Introduction to client: My client is a a new organization to SAP ERP. Basic SAP setup has been implemented for organization. There is no archive server is available for organization.

Requirement: My client is looking for SAP VIM 7.0 installation for

1. Paper invoice using Optical character recognition(OCR) functionality

2. Email channel: To receive vendor invoice as a PDF attachment to email

3. Enable Invoice approval using Mobile and Web portal functionality of VIM

Solution approach:

Vendor invoice process flow is as follows

1.Scan paper invoice/PDF attachement to email using Invoice Capture center(ICC) 7.0 functionality available in VIM

2. process vendor invoice as per document processing rules based on approval matrix or handle invoice using exception scenario

3. Approve invoice using Mobile/web portal for VIM approval

With respect to above mentioned solution approach. I tried searching for relevant documents and realized that it could be achieved by architecture mentioned below:

1. Invoice Capture center(ICC) 7.0 for VIM: Invoice capture center consist of following architecture

• Recognition server (Invoice image processing)
• Validation client( Invoice approval client)
• ICC dispatcher( SAP VIM component)

2. SAP Archive server: To enable Early archiving

3. Mobile approval portal

4. Web approval portal

Questions:

1. Kindly confirm if my understanding of SAP VIM solution approach and architecture is fine?

2. I have a high level understanding of solution and need help to identify solution to below mentioned questions:

1. Document scanning: Specification of scanner needed for document scanning. Open text provides functionality named as Enterprize scan, which can be utilized for document scanning. Do this functionality need any additional software/hardware to be in place or its a part of ICC funtionality?
2. SAP VIM license installation: Any specific hardware/software required to completely implement VIM functionalities.
3. Invoice capture center(ICC) Licence installation: Any specific hardware/software required to completely implement ICC functionalities. Do ICC need a seperate license than SAP VIM 7.0?
4. SAP Archiving: My client is new to SAP.  There is no SAP archiving enabled for organization as of now. What is hardware and software requirement to enable document archiving needed for images/email archival. Can you please provide detail of components needed for SAP Archiving. Do SAP Archiving 10.5 mentioned in above thread work along with VIM?
5. How to integrate SAP VIM to Archiving?
6. Recognition server and validation client: ICC has three components:

• Recognition server: What should be specification of recognition server needed for VIM?
• Hotspot: What is hotspot functionality and how does it integrate VIM to recignition server?
• Validation client: What should be specification of validation client needed for VIM?

    7.  Email configuration in SAP: Invoice PDF received in email as an attachment needs to be processed and archived for Invoice posting. Any specification needed for configuration of email ID? Any prerequisites?

I know that I have put up many questions in one go. I have read solution documents for SAP VIM 7.0 and got confused and ended up in so many questions.

Kindly help me as soon as possible as its very urgent. I am in design phase and looking for answers as soon as I can get. Please let me know if you can be available for an offline discussion on the same.

Regards

A Kumar